EHCP applications: a step-by-step parent's guide

An Education, Health and Care Plan (EHCP) is a legal document setting out a child's special educational needs and the support they should receive. Applications can be made by parents, schools, or young people (16–25). Here's the realistic process and how long it actually takes.

Step 1 — Request the EHC Needs Assessment

Apply directly to your local authority. Most LAs have an online form. Schools can apply on your behalf but you don't need to wait — parents can apply independently. The LA has 6 weeks to decide whether to assess.

Step 2 — Assessment (6–14 weeks)

If the LA agrees, they collect evidence from school, medical professionals, educational psychologists, parents, and the child. Push to be involved — parental views carry real weight. Keep your own diary of concerns and successes.

Step 3 — Decision to issue (or not)

After assessment, the LA decides whether to issue a plan. If they refuse, you have the right to appeal to SEND Tribunal. Around 95% of appeals succeed — many LAs settle before the hearing.

Step 4 — Draft plan

If the LA agrees, a draft plan is issued. You have 15 days to respond — read every word. Sections F (provision) and I (school placement) are the most important to scrutinise.

Realistic timeline

Statutory timeline is 20 weeks. Reality in many LAs is 12–18 months from first request to a finalised plan. Don't accept delays passively — write, ring, escalate to SEND Tribunal if needed.

Where tutoring fits in

While waiting for an EHCP, many families bring in private SEND tutoring to fill the gap. Once a plan is in place, hours of tutoring can sometimes be funded through Section F provision or EOTAS arrangements. Use our SEND tutor checklist before booking, and our pillar guide on choosing a SEND tutor for the wider context. If school attendance has broken down during the wait, our notes on emotionally based school avoidance (EBSA) may be relevant.